Events
Bring people together. Manage the whole event.
Create your event page, send invitations and collect registrations. Check people in, run live polls and let the audience ask questions. Follow up with a survey. IdRelay brings the work before, during and after your event into one place.
See the tool in action
The video shows IdRelay’s Swedish interface.
Give your event its own page.
Bring together the programme, speakers and practical details on a page with your logo, colours and an image or video. Choose a classic layout or a landing page, then preview it on mobile and desktop before publishing.
- Two page layouts with your own colours and logo
- Images or video and your contact details
- Programme with dates, times and speakers
- Speaker profiles with photos and biographies
More features: Give your event its own page.
- FAQs and practical information sections
- Optional countdown to the start
- In-person, online and hybrid events
- Venue, map, meeting link and time zone
- Mobile and desktop previews
Make registration straightforward.
Let anyone with the link register, or restrict your event to invited guests. Adapt the form and manage available places. Participants can update or cancel their registration through a personal link.
- Open or invitation-only registration
- Registration period, capacity limit and waiting list
- Optional or required participant details
- Questions about meals, accommodation and other needs
More features: Make registration straightforward.
- Hide, request or require mobile number, company and job title
- Answer options and comment fields, for example for dietary requirements
- Notifications when a place becomes available
- Personal links to update or cancel a registration
- Rebooking while registration is open, subject to capacity and waiting-list rules
- Cancel registrations as an organiser
Keep your communication on schedule.
Invite people by email or SMS and tailor each message to the occasion. Follow up based on registration or attendance, and notify the right people if your event is rescheduled or cancelled.
- Event cards and links in invitation campaigns
- Registration, change and cancellation confirmations
- Email, SMS or both, with a choice of messages
- Notifications about rescheduled or cancelled events
More features: Keep your communication on schedule.
- Scheduled reminders for invitation-only events
- Choose the channel, time, audience and message for each scheduled send
- Follow up with registered attendees, checked-in attendees or no-shows
- Waiting-list and available-place notifications
- Notify the organiser of registrations, waiting-list entries, cancellations and allocated places
Scheduled reminders require invitation-only registration. SMS requires SMS support to be enabled and a valid mobile number.
Welcome participants in their language.
Create several language versions of the same event. Translate the content yourself or use AI to draft translations for review before publishing. The participant’s language is saved with their registration and used in the event’s generated message text.
- Support for 15 event languages
- Language selector and browser-based language choice
- Manual translations and AI assistance
- Preview each enabled language version
More features: Welcome participants in their language.
- Flag translations for review when the original text changes
- Calendar information in the participant’s event language
- Keep existing manual translations when AI fills empty fields
You choose which languages to enable and publish. Fixed text in custom campaigns needs its own translations.
Share your event online and in print.
Let visitors share open events or recommend them to a friend. Turn your event information into a poster or invitation card and download it as a PDF. A QR code can take people straight to open registration.
- Sharing links and invitations to friends
- Google Calendar and calendar files for Outlook/Apple
- A4 posters and A5 invitation cards as PDFs
- QR codes for open registration or your own information link
More features: Share your event online and in print.
- Two print layouts with images, editable text and language selection
- Save print designs separately from the event page
- Copy the link, share on social media or use the device’s sharing menu
- Track recommendations, clicks and registrations from recommendations
Event sharing and a shared registration QR code are available for open events.
Welcome people at the door.
Find participants and check them in manually or scan their personal QR codes. Register visitors at the entrance and print name badges for the participants you select.
- Searchable participant list and manual check-in
- QR check-in using a camera or connected scanner
- On-site registration and self-registration for open events
- PDF name badges
More features: Welcome people at the door.
- Undo a check-in when needed
- Enable or disable QR check-in for each event
- Choose whether badges show company, job title, event name and cutting guides
- Eight badges per A4 sheet
- Printable attendance lists
Self-registration is for new visitors at open events. Name badges do not include personal QR codes.
Bring your audience into the conversation.
With live polls, participants vote on their phones and you can show the results on a large screen. Prepare single-choice or rating-scale questions, open voting when you’re ready and decide when to reveal the results.
- Single-choice questions and rating scales from 1 to 5
- Participant link and QR code
- Presentation view for a projector or large screen
- Separate moderator link and rehearsal mode
More features: Bring your audience into the conversation.
- Prepare and reorder up to 50 questions
- 2–10 answer options for single-choice questions
- Let anyone with the link vote, or restrict voting to registered participants
- Show results during or after voting
- Return to earlier questions or start a fresh round
- Rehearse with separate test votes and revoke the moderator link when needed
Live polls use questions you prepare in advance. Questions appear in the language you write them in. Restricted access requires the participant’s personal registration link.
Give your audience a chance to ask.
With Audience Q&A, participants send their own questions from their phones. A moderator reviews the questions, decides which to publish and brings one question at a time onto the presentation screen. Answer aloud or save written replies for the audience to read.
- Audience questions through a participant link or QR code
- Moderation before questions become visible to the audience
- Optional likes and sorting by popularity or newest question
- Presentation view showing one selected question at a time
More features: Give your audience a chance to ask.
- Open access through a link or access for registered participants only
- Choose whether participant names are shown
- Separate moderator link that can be revoked
- Several moderators can work at the same time
- Manually open and close question submissions
- Approve, hide and mark questions as answered
- Save written answers for participants
- Approved questions and answers remain readable after submissions close
Translate the heading and instructions using the event’s language tools. Audience questions and moderator replies are not translated automatically.
Follow registrations, attendance and feedback.
See how registrations develop and who turns up. Filter participants and export the information you need. Link a survey to the event and schedule it for afterwards, with separate results for each event.
- Reports with charts and date filters
- Registrations, cancellations and attendance
- Participant filters with CSV, Excel and PDF exports
- Feedback surveys through IdRelay Surveys by email or SMS
More features: Follow registrations, attendance and feedback.
- Participant lists and event reports as PDFs
- Export email addresses to a new or existing recipient list
- Send a survey to registered or checked-in participants, or everyone in selected invitation campaigns
- Anonymous or identified responses, according to the survey settings
- A separate survey instance and results for each event
Reuse your work for the next event.
Start from a template or copy an earlier event. Organise your work in folders and get an overview in the calendar. Permissions and editing locks help your team work without overwriting each other’s changes.
- Event templates and copying of previous events
- Drafts, previews and separate publishing
- Folders, search and calendar view
- Read-only API for events, participant data and reports
More features: Reuse your work for the next event.
- Save a template with content and default communication settings
- Labels, tags, list view and table view
- Create an event from a date in the calendar
- Permissions, editing locks and administrator takeover
- Delete and restore events
- Retrieve events, folders, participants, responses and reports through the API
The API provides read access. Copying an event does not copy participants, live polls, submitted questions and answers or saved print designs.
See Events in action
See how your next event could work in IdRelay.
We’ll show you how to create an event page, manage registrations, check people in, run live polls and moderate audience questions. Leave your contact details and we’ll arrange a walkthrough around your needs.